The Pomodoro Technique : A Time Management Resource

by The Persimmon Group | March 25, 2020

For many of us that are now settling into a completely virtual work environment, finding ways to stay productive and sane simultaneously can be a bit of a challenge. To help reduce some of the noise in a rather disruptive time we want to introduce you to The Pomodoro Technique. The Pomodoro Technique is designed to improve focus and maximize productivity by removing distractions and balancing work sessions with breaks. The best part is, if you have students at home, they can easily do this too.

Here’s how the Pomodoro Technique works:

Each 25 minute session equals 1 Pomodoro. For every pomodoro you’ll take a 5 minute break. After 4 Pomodoros, you’ll take a longer 20 – 30 minute break. Let’s get started.

  1. Remove all distractions. Use a white board (or another visual cue) to let your team know when your next break is coming up.
  2. write the activities you need to accomplish on the activity inventory list in order, starting with the greatest to least important.
  3. Set a timer for 25 minutes (1 pomodoro) and work on the first task until the timer rings.
  4. Take a break for 5 minutes.
  5. Keep on working, Pomodoro after Pomodoro, until the task at hand is finished. Then move on to a new task from your Activity Inventory sheet.
  6. If you get distracted, just make a tiny tally mark on the line or in the app—no judgment, you’re just observing. Aim for fewer and fewer with each Pomodoro.

Power Tips For Using The Pomodoro Technique

It’s best to perform pomodoros during your “peak” time of day– when you are sharpest. If a task takes more than 5-7 Pomodoros, break it down into smaller tasks.
If it takes less than one Pomodoro, combine it with another task
The technique shouldn’t be used for activities you do in your free-time. Enjoy free-time!
Archive your task sheets to analyze your performance over time.

There are several apps you can use to track your Pomodoros or you can download the instructions + template below.

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